How to properly document instances of pregnancy-related retaliation

On Behalf of | Jan 27, 2025 | Employment Law

Pregnancy-related retaliation can create a hostile work environment and harm an employee’s career. Proper documentation is essential to protect rights and build a strong case if legal action becomes necessary. Knowing how to document these incidents can make a significant difference in resolving workplace disputes.

Record the details of every incident

Keep a detailed record of each instance of retaliation. Include the date, time, location, and individuals involved. Write down what happened, what was said, and how it impacted your job. Be specific and stick to the facts. A clear timeline of events strengthens your credibility and helps legal professionals understand the situation.

Save written communications

Retain copies of emails, text messages, and any written correspondence related to your pregnancy or retaliation claims. These documents can show how your employer responded to requests for accommodations or other pregnancy-related issues. They may also reveal discriminatory attitudes or unfair treatment.

Keep performance reviews and feedback

Document changes in performance evaluations or feedback after disclosing your pregnancy. A sudden drop in performance ratings or unwarranted criticism could indicate retaliation. Keep copies of past reviews to compare with newer ones and identify inconsistencies.

Gather witness statements

If coworkers witnessed acts of retaliation, ask them to provide written statements. Witness testimony can support your claims and provide additional evidence of unfair treatment. Ensure that the statements include detailed accounts of what they observed.

Preserve physical evidence

If retaliation involves physical evidence, such as altered work schedules or denied accommodations, keep copies of those records. Documents like schedule changes, memos, or denied leave requests can help prove your case.

Seek professional guidance

Consult an employment attorney if you suspect pregnancy-related retaliation. They can review your documentation, provide legal advice, and help you file a claim with the Equal Employment Opportunity Commission (EEOC) or other relevant agencies. Thorough documentation, combined with legal expertise, ensures that your rights are protected.